The BodySite Calendar: Your Practice’s Shared Calendar
Are you double-booked? Is your staff overbooked? Can patients find your availability easily?
Keeping your practice’s calendar organized allows for you and your staff to better serve your patients and creates less stress overall. Here at BodySite we are constantly striving to deliver the best practice management tools for our providers.
That’s why we’ve enhanced our state of the art Calendar system for easy scheduling and booking even further. With BodySite’s latest update to our Calendar feature, we’re introducing the Shared Calendar — designed to transform how healthcare teams manage their schedules.
The Importance of a Shared Calendar:
Efficiency and Organization:
A shared calendar is indispensable for promoting efficiency and organization within a healthcare team.
Synchronized calendars lead to better planning, reducing the likelihood of scheduling conflicts and optimizing the allocation of resources, ultimately leading to improved patient care.
If you’ve ever worked in an environment with a disorganized calendar or currently struggle with your calendar, you know how stressful it can be to wonder if all your personal and work appointments are accounted for.
Thankfully with BodySite’s calendar everything is in one convenient space for you and your team.
Minimizing Missed Appointments:
When a team’s calendar is out of sync, it can result in missed appointments, leading to a variety of issues such as disappointed patients, a negative impact on practice efficiency, and a decrease in your practice’s profitability.
The Shared Calendar function in BodySite serves as a safeguard against such issues by providing a centralized platform where providers can stay updated on their colleagues’ schedules in real-time.
Awareness of Personal Time Off:
Maintaining a healthy work-life balance is crucial for any healthcare provider’s well-being. Without a shared calendar, teams may face challenges in managing personal time off, potentially leading to potential staff shortages and increased stress for everyone at the office.
BodySite’s Shared Calendar promotes transparency in scheduling, minimizing the risk of burnout by ensuring everyone is aware of each other’s availability.
Key Features of BodySite’s Shared Calendar:
Color Coding for Easier Management:
A standout feature of BodySite’s Shared Calendar is individual color coding. This allows for quick identification of each party’s appointments, providing a visual aid that enhances clarity and simplifies the coordination process. You and your staff can each pick your own color scheme so that when you look at YOUR calendar view, it looks the way you want it.
Private Events:
Recognizing the importance of privacy, BodySite’s Shared Calendar introduces ‘Private Events.’ Staff members can create events visible on shared calendars, but marked as just “unavailable”, ensuring confidentiality without compromising organizational transparency. This feature allows for efficient time management without sacrificing privacy.
For example, maybe your staff member has a personal appointment and doesn’t want to be double booked. But they also don’t want to broadcast the details. They can simply mark it private and to others the slot will just show as “unavailable”.
Hidden Events:
For even further scheduling privacy, BodySite introduces ‘Hidden Events.’ This feature allows you and your team members to create events that are entirely concealed from others, granting complete control over the visibility of personal or sensitive engagements.
It’s a powerful tool for maintaining confidentiality within a team. When you mark an event “hidden”, you leave the slot open for booking by other team members but you have a mental placeholder for a personal task or event (call the groomer).
BodySite’s Shared Calendar emerges as a pivotal solution for healthcare providers seeking enhanced collaboration, efficiency, and organization.
By addressing the challenges associated with unsynchronized calendars and introducing innovative features like individual color coding, private events, and hidden events, BodySite empowers healthcare teams to navigate their schedules seamlessly.
Try BodySite Free for 30 Days:
You can try BodySite’s Shared Calendar free for 30 Days for you and your entire team, free for 30 days when you subscribe to BodySite with a Silver tier subscription or higher. Take advantage of your free trial HERE.
If you’re already a subscriber and looking to include the BodySite Calendar in your practice, upgrade to Silver or higher inside your account!